Choose the Best When It Comes to Choosing AV Equipment Vendors

We always want the best for ourselves and business. If you are planning an event for your school, you definitely want it to be a huge success. After all your school’s brand image is associated here. An event is not possible without the necessary equipment. So, how do you know which would be the best equipment for the event?

av equipment

Hiring Companies Who Have Knowledge about Their Products

First and foremost before you dive into hunting for the right vendor, you need to understand what exactly you are looking out for. Make a list of all the school AV equipment that you might require for the event, even if it includes small stuff such as microphones, speakers or cables. When you talk to any professional company they might ask you the type of equipment you require and then go about explaining the features and benefits of them.

Venue too plays a very important role here. If you have booked a small room for the school event, you cannot ask for heavy equipment to be placed there. Your school AV equipment vendor needs to be familiar with the venue and know which piece of AV equipment might suit there.

Professional companies will always send their representatives to check the venue and decide on the best possible equipment for the event. In addition to this, they might even suggest some quick changes that can add more appeal to your event such as where you can place the lighting or projectors.

Researching About Their Works

Now just because you got a good quote does not mean that the vendor is reliable. You need to be smart and research about the vendor. Some of the points that you need to verify would be:

  • Do they have a website with contact details mentioned
  • How long have they been in business
  • Do they have good customer support?
  • What types of AV equipment they have?
  • What are their rating and reviews with customers?

Do not rely on one vendor to cater to your equipment needs. Ensure that you compare quotes of at least 5 -6 reliable vendors and negotiate with them to get the best deals. Ask for references and ensure that you call at least few of their clients to get a brief idea of their work.

Adding Appeal to the Event

No one likes a boring event. The setup might be perfect but when you are presenting the mic might create disturbances or the projector might not work. All these details need to be taken care of the technicians of your AV equipment company. In case of any disturbances, they should always have a backup plan.

Lighting and sound play a major role when it comes to the success of the event. The sound flowing for the AV equipment should not be high or low pitched. It should be perfect. Similarly you do not want your audience to be bothered by too dim or bright lights. The ambience should be prefect.


Your hired company will know how to balance the right mix for the event. Ensure that you tell them your requirements in detail, so that they can plan accordingly.

About The Author


Leave a Reply